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Atoolsystem
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business asset software

Every machine, its own record.

Atoolsystem Gestione is subscription software that gives machines, plant, equipment and vehicles a record with a QR label, and lets the office, technicians, customers and suppliers work on it.

Try it free for 14 daysWork out the price
  • 14-day trial
  • No card, no automatic renewal
  • Data in the EU

This page is in English. The service, the app, the contract and the other pages of the site (pricing, terms, privacy and the rest) are in Italian.

Technical drawing of the CNC milling machine MB-014 with its QR plate. The data of its record come out of the machine: next inspection, last job, recorded cost, document with fingerprint and location.

  • next inspection

    Periodic check

    D.Lgs 81/2008, art. 71

    Due soon

  • last job

    Six-monthly maintenance

    Closed by the technician with 4 photos

    Closed

  • recorded cost

    €380

    Maintenance · operating cost

  • document

    Service report

    DOC-2026-0042 · sha256 9f2c…e41a

    Final

  • location

    Milling department

    Location from the Logistics module

  • detail A · QR plate

Example with the demo company’s data
asset
CNC milling machine · MB-014
model
DMG Mori CMX 600V
company
Meccanica Brianza Demo S.r.l.

Atoolsystem in figures

  • 9

    modules on the same data, plus the technician app, in every plan

  • 10

    asset families, each with its own rules and due dates

  • 14days

    of trial on the Starter plan, with no card and no automatic renewal

  • €49

    a month on the Starter plan, plus activation: final amounts

  • EU

    data stored in Europe and handled under European law

the problem

Today a machine lives in six places. Here it has one record.

The fleet spreadsheet, the paper report, the email with the certificate, the photo of the plate in a chat: it all comes together on the asset’s record, with its QR.

  1. The record is created with code, department and QR
  2. Due dates become reminders in the calendar
  3. Manuals and certificates are attached to the asset
  4. The assistant reads a PDF and suggests the fields to fill in

Example with the demo company’s data. The file’s columns are matched to fields during the import.

  • machine-fleet.xlsxcodedescriptionmakemodelMB-014CNC milling machineDMG MoriCMX 600VMB-022Screw compressorAtlas CopcoGA30MB-031Double-girder crane 5 t——
  • Inspection reportDouble-girder crane 5 tSigned, to be filed
  • Re: compressor certificateFrom: technical officeAttached is the inspection certificate.
  • Department chatCan you send me a photo of the MB-014 plate?milling-plate.jpg
  • cmx600v-manual.pdfOperating and maintenance manual
  • ReminderReplace the MB-014 drive belt
CNC milling machine · MB-014DMG Mori CMX 600V · Milling department
Status
In service
Next inspection
Periodic check
Documents
Manual, certificates, reports
History
Six-monthly maintenance closed

QR fitted and confirmed

the platform

Nine modules and the technician app. The same data.

Every module is a view on the same data: the job closed by the technician, the spare part taken from the warehouse and the cost recorded all land on the record of the same asset. Every module is in every plan.

The platform, from the start (in Italian)

  • 01module

    Asset Management (in Italian)

    Every asset has a QR record: status, location, due dates, documents and an explained health index.

  • 02module

    Workflow (in Italian)

    Internal and customer jobs, from opening to the final report: list, kanban, record and agenda.

  • 03module

    Customers (in Italian)

    At the top, who is waiting for something from you. The customer follows their work from a verified link, with no account.

  • 04module

    Suppliers (in Italian)

    Register, cases, contracts and expiring documents. The supplier sees only what you entrust to them.

  • 05module

    Finance (in Italian)

    Every expense on the asset it belongs to: investments and operating costs apart, budget month by month.

  • 06module

    Logistics (in Italian)

    Goods in, goods out and transfers become numbered documents, confirmed with a digital fingerprint.

  • 07module

    Label Studio (in Italian)

    QR plates designed from templates, printed, fitted on the asset and confirmed with a scan.

  • 08module

    Reports (in Italian)

    Ready-made or tile-built reports, printed as PDF and sent to the team on the schedule you choose.

  • 09module

    Doc Lab (in Italian)

    Reports and documents with your company’s brand. The final one has a number and a fingerprint, and never changes.

  • phone app

    Technician app (in Italian)

    Today’s work on the phone, with photos, reports and documents. With no signal it queues everything.

The small interfaces drawn above use the demo company’s data.

the product

Real screens, not drawings.

These are screens of the app (in Italian) with the demo company’s data, light or dark like the theme you are using. Pick a view.

Asset Management dashboard: fleet health index, assets out of service, overdue checks and today’s tasksAsset Management dashboard: fleet health index, assets out of service, overdue checks and today’s tasks
/asset-managementThe demo company dashboard: fleet health index, assets out of service, overdue checks and today’s tasks.

ai assistant

It proposes. You confirm.

The assistant answers about your assets, reads manuals and certificates and prepares tasks and document drafts. Nothing changes until a person presses «Conferma» (Confirm).

  1. You call itIt uses Anthropic’s Claude models only when you ask it something.
  2. It reads, then proposesIt answers about your assets, reads a PDF and suggests the fields, recognises materials from a photo.
  3. A person decidesTasks, materials, notes and drafts become real only when someone at work confirms them.

50 requests a month on the Starter plan: every plan has its own.

How the assistant works (in Italian)
You

What does MB-014 need this month?

Read the open needs of asset MB-014

Assistant

The periodic check (D.Lgs 81/2008, art. 71) is due soon and no task covers it. I propose creating one: it needs your confirmation.

proposal · new task

Periodic check

Asset
CNC milling machine · MB-014
Need
Periodic check, art. 71
Confirmed by you

Example conversation about asset MB-014 of the demo company.

getting started

From your file to the first plate. Four steps.

  1. step 01

    Create the account

    14 days on the Starter plan, every module, no credit card.

  2. step 02

    Load your assets

    From an Excel or CSV file, or by hand. The assistant reads manuals and certificates.

  3. step 03

    Fit the labels

    Label Studio prints QR plates; fitting is confirmed with a scan.

  4. step 04

    Open the doors

    Invite technicians, customers and suppliers: each comes in from their side and sees only their part.

pricing

What it costs, for you.

Every module is in every plan: only the limits change. Tell us how many assets and how many people, and see the best-value plan with its final price.

Full price list, extras and limits (in Italian)

With the Team plan

€129/month

Plus €390 one-off activation. Final prices: flat-rate scheme, no VAT to add.

Choose TeamAll the details (in Italian)
Every plan includes every module. Extra seat €9 a month, 10 GB of extra storage €5 a month.
PlanAssetsUsersStoragePer month
Starter20032 GB€49
Team1,0001020 GB€129
Business5,00030100 GB€299
Pro15,00080500 GB€599
EnterpriseTailoredTailoredTailoredOn quotation
  • Every module in every plan
  • 14-day trial on the Starter plan, with no card
  • Final amounts: no VAT charged (flat-rate scheme)
  • Cancel whenever you like from «Impostazioni → Piani e fatturazione» (Settings → Plans and billing)

start

Put your assets in order. One record at a time.

Try Atoolsystem with your own assets: 14 days, no card, and the data stays yours.

Create the accountTalk to us

Trial on the Starter plan · no automatic renewal · no VAT charged

Atoolsystem Gestione — business assets for SMEs, one record at a time